Call for Tenders/Call-offs

CircularPSP invites Suppliers to develop an innovative CE-solution that enables municipalities and their staff as well as businesses in the local economy to apply circular practice more quickly, frequently, widely and effectively. 

Call-off Phase II

An Addendum for the Call-off for Phase II has been added which replaces elements of the original tender. Among others, core changes refer to the timeline and other detail for the Call-off, further clarified expected progress and the payment schedule.

TD1 Call for Tenders + Addendum Call-off PII

Tender documents and forms

Complete Tender Document package

Technical Challenge Brief (part of package)

The Buyers Group

The submitted offers will be evaluated by The Buyers Group, consisting of 7 procurers: Istanbul Metropolitan Municipality (Turkey), Circular Berlin (Germany), Forum Virium Helsinki (Finland), Sandyford Business District (Ireland), Câmara Municipal de Guimarães (Portugal), Swedish Association of Local Authorities and Regions (Sweden) and Skupnost občin Slovenije (Slovenia) with professional advice from the additional site ReLondon (UK) and horizontal partners RISE, TAGES and empirica.

Pre-Commercial Procurement

The tender is a Pre-Commercial Procurement following a competitive procedure in three phases. For more details see the PCP process and/or section 1 of the Call for Tenders (TD1).

Timeline

Applied R&D / Pre-commercial Procurement (PCP)

Phase 0

Preparation phase
Jan ’23 – Oct ’23

Tender phase

Jan ’23 – Mar ’24

Phase 1

Solution design
Apr ’24 – Aug ’24

Phase 2

Prototype development
Sep ’24 – Apr ’25

Phase 3

Implementation and testing
Mar ’25 – Mar ’26
1 March 2023
Publication of Prior Information Notice (PIN)

PIN on TED

20 December 2023
Release of Tender
11 January 2024 (11:00 CET)
Tender Launch Event

Including Matchmaking possibilities, presentation and recording

18 January 2024 (11:00 CET)
Tender Application Training - Technical Part

Including Matchmaking possibilities, presentation and recording

25 January 2024 (11:00 CET)
Tender Application Training - Admin & Finance Parts

Including Matchmaking possibilities, presentation and recording

15 February 2024 (10:00 CET)
Tender Questions Session I

See FAQ for a selection of the questions asked during this event.

29 February (10:00 CET)
Tender Questions Session II

See FAQ for a selection of the questions asked during this event.

15 March 2024
Deadline for submitting questions about tender documents

The Lead Procurer will publish responses to questions sent in the FAQ on 20 March 2024.

1 april 2024 (18:00 CEST)
Deadline for submission of tenders
15 May 2024
Tenderers notified of decision on awarding contracts
1 June 2024
Start of Phase I - Solution Design
20 September 2024
Deadline for submitting questions about Call-off documents

The Lead Procurer will publish responses to questions senton 25 September 2024.

30 September 2024 (18:00 CEST)
Deadline for submission of Phase II offers
17 September 2024
Tenderers notified of decision on awarding PII contracts
1 November 2024
Start of Phase II - Prototype development